Minimum Orders

There is a minimum order of $75 for will-call orders, and a minimum order of $350 for deliveries.  We have been known to make exceptions on smaller orders for vendors, or on certain rental items.

When To Reserve

If your event is during our busy season from May to October, we recommend reserving at least six months prior to the needed date to ensure availability.

How To Reserve

We recommend setting up an appointment with us to view our inventory in person.  We are by appointment only.  We are located at 205 N. Phoenix Rd, inside the Shoppes at Exit 24, Suite N.  If you would like to make an appointment to view our inventory, please contact us through our contact form, making sure to include your preferred day and time for an appointment.  Weekdays around 11 typically work best for me, but I do have some flexibility.  I am in my shop on Wednesday mid-morning most weeks, so feel free to pop in then.

If you are an out of town client, or do not need to come by to view our inventory, we welcome reservations made online.  Once you have browsed our inventory online and have decided which items you would like to rent, simply email us a list of your requested items through our contact form.  Make sure to include the quantity desired for each item.  If you would like a quote for delivery, please include the address of your event, your preferred drop off and pick up day/time.  If you wish to email us directly, you may do so: motifeventrentals@gmail.com, or feel free to call (541-531-3578).  Once we receive your reservation request, and confirm availability, we will send you a custom proposal, including your reservation details, payment options, and our contract via our online portal.  If any items requested are not available for your event, we will contact you to discuss alternatives.

We can also create a custom brochure for you and your specific event needs.  Throwing a back yard movie night, or are planning a low-dining party, let us know and we will send you a brochure including all of our rental items that would work perfectly for your event.  Once received, you can simply click which items you want.  We’ll put together your proposal based upon your selections, and email you all your reservation details.

Deposits

A 50% nonrefundable deposit and a signed contract is required for all reservations. Final payment is due one month prior to your event.  We will send a reminder that the balance of your reservation is due.  You may pay your balance online, or by check.  A 100% nonrefundable deposit is required for all reservations made within one month of the event date.

Security Deposit

A small security deposit is collected at the time of reservation.  The security deposit covers charges that arise due to instances like missing or damaged pieces, having to reschedule a pick up or delivery time, or having to repaint chalkboards.  We understand that things happen, certain items can’t be cleaned at a venue, something gets broken along the way, or you just can’t make it back by your scheduled drop off time; but in order to keep our rental prices reasonable we must be compensated for our time spent.  We apply an hourly cleaning rate of $25, repainting chalkboard price (equal to rental price), and $25 rescheduling fee for missed appointments, to your deposit made.  If damages and cleaning costs surpass the deposit collected we will let you know the balance due.  You will receive a check within one month of your rental return date for the balance of your deposit.  If items are returned in the same condition as they were received, and appointments are kept, you can expect a 100% return of your security deposit.

Orders up to $250: $25 Security Deposit
Orders $250 – $750: $50 Security Deposit
Orders over $750: $100 Security Deposit

Delivery

We offer delivery to and from your event with a minimum order of $350. Delivery charges are determined by location & total mileage, and do not include setup and tear down of your event.

When delivering our farm tables, the set up and tear down of the tables, may be included in your quote.  If your delivery quote includes the set up of your farm tables, this only includes the service of putting your tables in a standing position (because the legs are removable for transportation).  This does not include putting your tables in a set-up position, or styling them in any way.  If you delivery quote includes the tear down of your farm tables, this only include the service of removing the legs and storing them under the table top for transportation.  This service does not include clearing the tables.  All tables must be moved within reasonable distance from the delivery vehicle.

Delivery fees are calculated based on delivery to a level area within 50 ft. from the delivery vehicle. Additional charges will be applied if the drop/off or pick/up is more than 50 ft. from the delivery vehicle, involves carrying items up or down stairs, or requires increased time or effort when dropping off or picking up rentals.

At the time of pickup, all rental items must be packed up and ready to be loaded. They should be in the same location in which they were delivered, unless prior alternate arrangements have been made. If items are not ready for pickup at the scheduled pickup time, additional hourly fees will be applied.

Making Changes To Reservations

We understand that you may need to make changes to your reservation, especially when reserving early. If you wish to cancel a portion of your rentals, or make substitutions to your order, the total fee cannot decrease by more than 20% of your total reservation cost. We do not provide a refund for any cancellations of our farm tables or benches.

Keep in mind that substitutions may not be an option, as other items may not be available for your event, as the number of each item in our inventory is limited, and many are one of a kind. There are no refunds for cancellations made less than 30 days prior to your event date.

Missing, Broken & Damaged Items

The customer is responsible for all rentals from the time of delivery until the time of pick-up. In the case of will call orders, the customer is responsible for all rentals from the time of pick-up until the items are returned. Your rentals are your responsibility, and should be kept secure and protected from the elements. You will be charged for any broken, damaged, or missing items, including missing equipment such as totes, crates, and packing supplies. Fees for broken, damaged, and missing items will be charged to the credit card on file. Replacement fees are assessed for each item in our inventory, and are available upon request.

Damaged or missing items must be reported prior to your event or the items will be considered received and in good condition.

Missed Appointment Times

For all will-call orders, we set up a pick-up and drop-off time.  Our standard pick-up day is Friday, the week of your event at 11.  Our standard drop-off day is Monday, following your event, at 11.  If an alternate day/time is needed, it most likely can be arranged, but must be scheduled in advance.  If a client is more than thirty minutes late for an appointment, a $25 fee per hour will be deducted from their security deposit.  Please be mindful that we are only at our store for appointments, so please try to keep your scheduled appointment times.  If something comes up, and plans need to change, please do your best to keep me informed so I can adjust my schedule accordingly.

Loading/Unloading Heavier Rentals

If your reservation includes larger items, make sure to bring a vehicle large enough to transport your rentals, and the man power to load/unload them.  For all wine barrel orders, a dolly will be supplied for you to use at no charge.  Feel free to take it along for use at your venue, just make sure to bring it back.